Faculty Academic Affairs Resources

• Health Sciences Compensation Plan for faculty members in the School of Pharmacy

• Academic Review: Appointment and Advancement: provides information regarding the appointment and advancement review processes for academic employees.

• UCSF Faculty Handbook for Success: developed by the UCSF Academic Senate, this reference provides essential information about faculty appointments, advancement and promotion, and information about faculty life and campus resources.

• UCSF Campus Criteria for Advancement (PDF, 7 pages): campus guidelines for on-time advancements in rank (promotion) as well as accelerated advancements.

• Accelerated Advancement Guidelines and Form

• Advance: provides faculty and academic staff with online tools designed to manage the academic review and academic leave processes.

• University of California Office of President: Academic Personnel Manual (APM): policies and procedures pertaining to your employment relationship with the University of California

• UCSF Campus Office of Faculty and Academic Affairs: provides support and advocacy for faculty and academic personnel.

• Faculty Development Day: annual two-day event of networking and academic development activities.

• Faculty Mentoring Program: supports the recruitment and retention of the highest quality faculty, increasing faculty diversity through improved mentoring of under-represented faculty, and improving overall faculty career satisfaction and success.

• UC Learning Center (login required): learning management platform for University of California systemwide employee education and development including required UCSF compliance training activities.

• Leadership Training: develop leadership skills in collaborative workshops.

• UC Women’s Initiative for Professional Development (UCWI): experiential professional development cohort program committed to enabling the full participation, success, and advancement of woman-identified professionals at the University of California.

• Teaching Resources

  • Center for Faculty Educators: provides a variety of faculty development offerings to help those who teach and supervise learners to improve their educator skills.

    • Teach for UCSF Certificate Program: develop expertise as health care educators while building a network with other faculty through in-person sessions. Certificate options include Educator Essentials, Clinical Teaching, Educational Leadership, Interprofessional Teaching, Quality Improvement and Patient Safety, and Simulation Teaching.

    • Teaching Scholars Program (TSP): develops educational leaders and scholars through an intensive seminar series, mentored projects, a network of educational colleagues, and collaborative learning.

    • Teaching Observation Program (TOP): faculty receive peer feedback on their teaching in a safe, supportive environment.

  • Conference Registration and Travel Grants: apply for grants to cover registration fees and travel expenses (airfare/hotel)

Family-Friendly Policies and Resources provides information about current family-friendly implemented to help faculty balance their responsibilities at home and work. These policies include leaves and flexible scheduling for having, adopting, or fostering children, spending more time with family, and taking time off for illness or disability. For questions concerning these benefits, please contact the School of Pharmacy Academic Leave Specialist Lead Cera-Lyn Sera ([email protected]).

• Childbearing Leave is granted to a faculty member who is a member of a UCSF Health Sciences Compensation Plan (HSCP) for the purpose of childbirth and recovery or related medical conditions. Childbearing leave is provided to a faculty member for the period before, during, and after childbirth. Details: Childbearing Fact Sheet (PDF, 3 pages).

• Childrearing Leave is the time a UCSF Health Sciences Compensation Plan (HSCP) faculty member who is a non-birth parent is on leave to bond with or care for any child(ren) who becomes a member of their family through birth, adoption, or foster care placement. Details: Childrearing Fact Sheet (PDF, 2 pages).

• Parental Leave without Pay is granted to a faculty member who is a member of a UCSF Health Sciences Compensation Plan (HSCP) and has responsibility for the care of a newborn or a child newly placed for adoption or foster care. Parental Leave without Pay is often taken in addition to paid childbearing or childrearing leave. During this period, the faculty member is not paid; however, accrued vacation may be used to provide compensation during a parental leave that would otherwise be unpaid. Parental leave may be combined with Childbearing or Childrearing leave and the aggregate of all leaves may not exceed one year for each birth or placement for adoption or foster care. Details: Parental Leave Without Pay Fact Sheet (PDF, 2 pages).

• Temporary Reduction in % Time for Senate Faculty: UC policy requires that all members of the academic senate must hold an appointment of full-time service to the university in their respective academic series. However, under qualifying circumstances, a UCSF Senate faculty member (Ladder, In Residence, Clinical X series) may be eligible to temporarily reduce their percentage of appointment from full-time to part-time.

  • Temporary Reduction in Percentage of Time Fact Sheet (PDF, 2 pages)

  • For planning, use the TRPT Memorandum of Understanding Planning Template (Microsoft Word document, 4 pages)

• Adoption Assistance Plan: for those who wish to expand their immediate families through adoption. UC’s Adoption Assistance Plan provides financial support by reimbursing you for up to $5,000 of eligible expenses per adoption.

• Infertility Benefits: See Infertility Benefits Fact Sheet (PDF, 1 page). More details can be found in your medical insurance plan’s Evidence of Coverage via Medical. Questions? Contact the UCSF Health Care Facilitator Program.

• Active Service-Modified Duties is a period during which a faculty member’s normal duties are modified so that they may prepare for and/or care for their newborn child or a child under the age of 18 newly placed for adoption or foster care. ASMD is a request that requires approval by the department chair/ORU director, dean or designee, and VPAA.

  At UCSF, requests for modification of duties shall not result in a reduction in effort. However, requests for reduction in effort may be approved under other policies for family accommodations including parental leave without pay, which may include a part-time appointment and reduction in percentage of time to accommodate family needs.

  During an approved period of ASMD, a faculty member is on active service and expected to perform some portion of their usual duties. For example, departments may accommodate ASMD requests by adjusting clinical schedules, teaching, conference attendance and/or faculty meeting attendance. When reviewing the faculty member’s request, the department chair will take into consideration the teaching, research, and clinical needs of the department before deciding whether to grant the request for ASMD. Details: Active Service-Modified Duties Fact Sheet (PDF, 2 pages). To plan, use the Active Service-Modified Duties Planning Template (Microsoft Word document, 8 pages).

• Stop the Clock: By policy, UCSF faculty who are appointed in a Senate series (Ladder, In Residence, Clinical X) must complete the review and approval process for promotion from Assistant to Associate rank within eight years of service. This requirement is commonly referred to as the “eight year rule.” The eight-year rule applies to all years of service in any combination of Senate titles. Under qualifying circumstances, a faculty member may make a request to extend the eight-year limit for promotion to the Associate rank. This is referred to as “stopping the clock.” If the request is approved, the faculty member may defer their promotion by one year. The faculty member may qualify to defer their promotion for another year based on a second qualifying circumstance. Details: Stop the Clock Fact Sheet (PDF, 2 pages).

• Pay for Family Care and Bonding Program: for those who need time off to care for a family member or to bond with a new child. UC’s Pay for Family Care and Bonding (PFCB) program gives employees the option to replace some of the income they would otherwise lose during their approved Family and Medical Leave.

• Coping and Resiliency Program: provides additional mental health assessment, treatment, and referral resources to UCSF faculty, staff, and trainees.

Questions? Contact us at [email protected].

• UC Outside Activities Tracking System (OATS): report outside professional activities and income in accordance with UCOP Conflict of Commitment policy.

• FAQs: Outside Professional Activities

• UCSF Office of Ethics and Compliance: collaborates with the UCSF community and senior leadership to coordinate and guide compliance efforts across the campus.

  • Financial Conflict of Interest in Research

Retirement, Recall, and Separations: separation from academic appointments and ways in which a faculty member may maintain a formal affiliation with UCSF after retirement. Includes:

Medical separation will only be considered when a long-term or serious disability or medical condition that has become disabling, prevents an appointee from performing the essential assigned functions of their position, or cannot be reasonably accommodated without causing undue hardship thereby precluding an appointee from performing the essential assigned functions of their position. The Medical Separation Policy (APM 080) (PDF, 4 pages) describes the process and conditions under which a medical separation may be considered for an academic appointee. Details: Disability Management Services.