UCSF

Letterhead

This site describes how to obtain and use Microsoft Word templates for creating PDF files or printed letters by employees in School of Pharmacy departments and units.

This letterhead template is intended only for printing to PDF or to your local printing device. If you want professionally printed (paper) letterhead, order it from Documents & Media Stationery. Since the printed letterhead is a separate process, their results might look slightly different than this letterhead.

To request new letterhead

If you are not affiliated with the School of Pharmacy

Follow the process described at Correspondence to order from Documents & Media. For questions or urgent requests, contact [email protected] or 415-502-2740.

If you are affiliated with the School of Pharmacy
  • To request a letterhead that represents your department or unit:
    Contact your management service officer (MSO) or the head of your unit.
  • To request a letterhead that represents you:
    Submit your request to Website and Communications Support. A designer in the Office of Planning and Communications gathers the information for your letterhead and works with you iteratively to draft a letterhead for your needs. The final letterhead is delivered to you as a Microsoft Word template.

Using your new letterhead

  • The template might include lorem ipsum or other placeholder text. Simply replace this text with your letter.

  • The logos and their sizes and placement are specified by University Relations and may not be altered.

  • Your contact info should not be altered in order to ensure consistency in style. Should your contact info change, let us know the changes at Website and Communications Support and we’ll send you a new letterhead template.

  • To use the letterhead, double-click the .dotx file to open a new, untitled copy.

  • When saving the new document, select the checkbox to maintain compatibility with previous versions of Microsoft Word. If you don’t, some misalignment of text blocks might occur. If this happens, start again using the original template you were provided.

  • Windows users: Avoid right-clicking the .dotx file and selecting Open from the popup menu that appears. This edits the template, which you usually don’t want to do.

Questions?

Contact us.

More info

Letterhead and letterhead guidelines are administered by University Relations: see Correspondence.

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