Withdrawal, Leave of Absence, and Readmission Policies
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This purpose of this policy is to define the processes pertaining to UCSF pharmacy students who leave the School through withdrawal, leave of absence, dismissal, or discontinuation and who subsequently seek readmission to the PharmD program.
A withdrawal may be requested by a student in good standing for an indefinite period of time and/or when a student has little or no intention of returning to the PharmD program. Unless approved by the Vice Dean, a student who is subject to dismissal for any reason may not withdraw from the School of Pharmacy.
To initiate withdrawal, an online withdrawal petition must be completed, approved by campus units as indicated and receive final approval by the Associate Dean, Student Affairs.
A student in good standing who intends to return to the PharmD program may request leave of absence for a time period of one quarter up to one year for personal, professional or medical reasons. A leave of absence may be granted for a period of no more than one year and is subject to the approval of the Vice Dean. In extenuating circumstances and with the approval of the Vice Dean, a student who is not in good standing may also petition for a leave of absence from the School of Pharmacy.
Students who take a leave of absence will not graduate at the same time as the class with which they entered.
Students on an approved leave of absence are not eligible to hold elected or appointed office in student organizations or associated activities; eligibility for these positions is reserved for currently registered students.
A student who has taken a leave of absence but does not return within one year is considered to be withdrawn. A student who requires a leave of absence longer than one year is advised to consult with the Associate Dean, Student Affairs regarding requirements for readmission.
To initiate a leave of absence, an online leave of absence petition must be completed, approved by campus units as indicated and receive final approval by the Associate Dean, Student Affairs. Returning from an approved leave of absence requires a re-admission petition, which is available online via the student portal/UCSF Office of the Registrar.
A student who is dismissed for academic or any other reason is not eligible to apply for readmission.
A student who withdraws without notice, or who does not register as expected for a quarter within one month of the beginning date of the term relinquishes his/her status as a student and is discontinued. A student who has been discontinued may not be eligible for readmission.
A student who has withdrawn but subsequently wishes to return to school must request readmission by submitting a letter to the Associate Dean, Student Affairs.
A student seeking readmission may be required to repeat some or all of the courses s/he completed before withdrawal and may be required to take additional courses to meet the requirements of the curriculum at the time of readmission. Final readmission is contingent upon obtaining an intern permit with the California Board of Pharmacy.
A student who has been withdrawn for a total of three or more years may be required to re-apply through the regular admissions process. The Associate Dean, Student Affairs will review each student’s written request for readmission in light of the entire record and including any supporting documents. Each re-application will be considered on a case-by-case basis; the Associate Dean, Student Affairs may request additional information as part of the readmission review process and will consult with the Vice Dean and Admissions Committee.
The Associate Dean, Student Affairs will determine and communicate to the student one of the following outcomes:
readmission without conditions, or
readmission with conditions (e.g. coursework that must be repeated, additional coursework to meet new curriculum requirements), or
denial of readmission until further proof of readiness to return to school can be demonstrated, or
denial of readmission.
A student who is not readmitted may appeal the decision to the Dean.
Amended by CEPC 5.5.21
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