Web Editor Help

This site for School of Pharmacy web editors describes how to maintain pages in School of Pharmacy websites built by the Office of Communications.

Need help? Let us know at Website and Communications Support. We typically respond within two business days for non-urgent requests.

• Build a website

• Get started editing

  • Request edit access

  • What you need

  • Log in with MyAccess

    • How to know if you’re logged in

  • Edit, save as draft, publish

  • Most changes are visible to the world within one hour

  • Logging out not necessary unless on a public computer

  • Use My Workbench to return to recently edited pages

• What Becomes Available When? - the timing of what is expected to be available after creating a new page or making changes in a website or after making changes in a data system that synchronizes data to our websites

  • Changed pages are available after one or two hours

  • Data changed in UCSF Profiles or PeopleConnect are available after 8 days

  • Pages published for the very first time are available immediately

  • If changes are not visible after the time specified

• Text

  • Editing text is similar to Google Docs and Microsoft Word

  • Some tools are specific to our web editing environment

  • Heading Structures

    • Correct heading structure is required

    • Heading 1 is handled automatically

    • Heading 2 and beyond are specified by you

    • Apply heading structure

    • Remove heading structure

    • Dig deeper

  • Multitab Structures

    • What is a multitab structure?

    • Simple multitab

    • Nested multitab

    • Multitab examples in context

    • Use multitab structures when

    • Guidelines

    • Printing

    • Add a simple multitab

    • Add a nested multitab

  • Links

    • About links and anchors

    • Add a link

    • About email address links

    • Change a link

    • Remove a link

    • Add an anchor

    • Change an anchor

    • Remove an anchor

    • Accordions

      • What is an accordion?

      • Why use an accordion?

      • Why not use an accordion?

      • Examples

      • Add an accordion

      • Set whether an accordion is open or closed by default

  • Apply Formatting

    • To make quoted text more prominent

    • To emphasize text

    • To make text stand out from adjacent text

    • To de-emphasize text

    • To format text within a neutral-colored box

    • To format text within a colored-outline box

    • To remove any of the formatting applied above

    • To format tables

    • To create extra space above certain headings

    • To create multicolumn people lists

  • Quotations

    • Inline quote

    • Inline quote with attribution

    • Block quote

    • Pull quote

      • Pull quote full width

      • Pull quote half left

      • Pull quote half right

• Images

  • Before uploading

    • Don’t use an image unless an image is required

    • Choose only images that meet our photography standards

    • Choose only images that you created or that you have written license or permission to use

    • Obtain written permission from all persons depicted in the image

    • Choose the largest image size available to you

    • Required: create alternative text for screen reader users

    • When you have an animated GIF

  • Upload an image

    • Step 1: Specify the file to upload

    • Step 2: Specify the crop and other data about the image

      • Add one or more image credits

      • Add an image caption

    • Step 3: Select size and wrapping options

    • Step 4: Review

  • Change the properties of an existing image

  • Replace an image

  • When you have many images

  • Allowed file types

  • Examples

  • Gallery

    • Create a gallery

    • Change a gallery

    • Remove a gallery

    • Examples

  • Slideshow

    • When should I use it?

    • Create a slideshow

    • Change a slideshow

    • Remove a slideshow

    • Examples

• Tables

  • Insert a new table

  • Change an existing table

  • Remove a table

  • Format tables using stylesheet classes

• Attachments (PDF, Word, Excel, PowerPoint, Zip, others)

  • Avoid uploading attachments

    • Instead of attaching a CV (curriculum vitae)

    • Instead of attaching a journal article as a PDF file

    • Instead of attaching a poster presentation as a PDF file

    • Instead of attaching an old newsletter as a PDF file

    • Instead of attaching a Word or PDF form

    • Get help

  • Upload an attachment

  • Allowed file types

• Video

  • Before uploading

    • Is it educational?

    • Don’t use a video unless it is required

    • Required: make it accessible

    • Ideally upload your video to YouTube or Vimeo first

  • Upload a video

    • Preferred method: Use a YouTube or Vimeo video

    • Last resort method: Use a file on your device

  • Allowed file types

  • Examples

• Audio

  • Before uploading

    • Don’t use audio unless it is required

    • Required: create a transcript

  • Upload audio

  • Allowed file types

  • Example

• Pages and Listings

  • Create a page or listing

    • People

      • How to specify titles and admin roles

        • Basic guidelines

        • Staff working titles

        • Faculty working titles

          • Faculty members with administrative roles

            • Faculty members holding directorships

        • Complex cases

    • News

    • Events

    • Media Coverage

    • Job Postings

    • Gallery

    • Slideshow

  • Change a page

  • Moderation

    • View an earlier version of a page

    • Compare two versions of a page

    • Revert a page to an earlier version

  • Remove a page

• Menus

  • Before you begin

    • A multipage site has two kinds of menus

  • Create a menu item

  • Change a menu item

  • Remove a menu item temporarily

  • Restore a menu item that has been temporarily removed

  • Remove a menu item permanently

• Siteimprove Tool

  • Screenshots

  • Eligibility

  • Training

  • Logging in

  • Need help?

• Maintenance