Web Editor Help

This site for School of Pharmacy² web editors describes how to maintain pages in School of Pharmacy websites built by the Office of Communications³.

Need help? Let us know at Website and Communications Support⁴. We typically respond within two business days for non-urgent requests.

• Build a website⁵

• Get started editing⁶

  • Request edit access⁷

  • What you need⁸

  • Log in with MyAccess⁹

    • How to know if you’re logged in¹⁰

  • Edit, save as draft, publish¹¹

  • Most changes are visible to the world within one hour¹²

  • Logging out not necessary unless on a public computer¹³

  • Use My Workbench to return to recently edited pages¹⁴

• What Becomes Available When?¹⁵ - the timing of what is expected to be available after creating a new page or making changes in a website or after making changes in a data system that synchronizes data to our websites

  • Changed pages are available after one or two hours¹⁶

  • Data changed in UCSF Profiles or PeopleConnect are available after 8 days¹⁷

  • Pages published for the very first time are available immediately¹⁸

  • If changes are not visible after the time specified¹⁹

• Text²⁰

  • Editing text is similar to Google Docs and Microsoft Word²¹

  • Some tools are specific to our web editing environment²²

  • Heading Structures²³

    • Correct heading structure is required²⁴

    • Heading 1 is handled automatically²⁵

    • Heading 2 and beyond are specified by you²⁶

    • Apply heading structure²⁷

    • Remove heading structure²⁸

    • Dig deeper²⁹

  • Multitab Structures³⁰

    • What is a multitab structure?³¹

    • Simple multitab³²

    • Nested multitab³³

    • Multitab examples in context³⁴

    • Use multitab structures when³⁵

    • Guidelines³⁶

    • Printing³⁷

    • Add a simple multitab³⁸

    • Add a nested multitab³⁹

  • Links⁴⁰

    • About links and anchors⁴¹

    • Add a link⁴²

    • About email address links⁴³

    • Change a link⁴⁴

    • Remove a link⁴⁵

    • Add an anchor⁴⁶

    • Change an anchor⁴⁷

    • Remove an anchor⁴⁸

    • Accordions⁴⁹

      • What is an accordion?⁵⁰

      • Why use an accordion?⁵¹

      • Why not use an accordion?⁵²

      • Examples⁵³

      • Add an accordion⁵⁴

      • Set whether an accordion is open or closed by default⁵⁵

  • Apply Formatting⁵⁶

    • To make quoted text more prominent⁵⁷

    • To emphasize text⁵⁸

    • To make text stand out from adjacent text⁵⁹

    • To de-emphasize text⁵⁹

    • To format text within a neutral-colored box⁶⁰

    • To format text within a colored-outline box⁶¹

    • To remove any of the formatting applied above⁶²

    • To format tables⁶³

    • To create extra space above certain headings⁶⁴

    • To create multicolumn people lists⁶⁵

  • Quotations⁶⁶

    • Inline quote⁶⁷

    • Inline quote with attribution⁶⁸

    • Block quote⁶⁹

    • Pull quote⁷⁰

      • Pull quote full width⁷¹

      • Pull quote half left⁷²

      • Pull quote half right⁷³

• Images⁷⁴

  • Before uploading⁷⁵

    • Don’t use an image unless an image is required⁷⁶

    • Choose only images that meet our photography standards⁷⁷

    • Choose only images that you created or that you have written license or permission to use⁷⁸

    • Obtain written permission from all persons depicted in the image⁷⁹

    • Choose the largest image size available to you⁸⁰

    • Required: create alternative text for screen reader users⁸¹

    • When you have an animated GIF⁸²

  • Upload an image⁸³

    • Step 1: Specify the file to upload⁸⁴

    • Step 2: Specify the crop and other data about the image⁸⁵

      • Add one or more image credits⁸⁶

      • Add an image caption⁸⁷

    • Step 3: Select size and wrapping options⁸⁸

    • Step 4: Review⁸⁹

  • Change the properties of an existing image⁹⁰

  • Replace an image⁹¹

  • When you have many images⁹²

  • Allowed file types⁹³

  • Examples⁹⁴

  • Gallery⁹⁵

    • Create a gallery⁹⁶

    • Change a gallery⁹⁷

    • Remove a gallery⁹⁸

    • Examples⁹⁹

  • Slideshow¹⁰⁰

    • When should I use it?¹⁰¹

    • Create a slideshow¹⁰²

    • Change a slideshow¹⁰³

    • Remove a slideshow¹⁰⁴

    • Examples¹⁰⁵

• Tables¹⁰⁶

  • Insert a new table¹⁰⁷

  • Change an existing table¹⁰⁸

  • Remove a table¹⁰⁹

  • Format tables using stylesheet classes¹¹⁰

• Attachments (PDF, Word, Excel, PowerPoint, Zip, others)¹¹¹

  • Avoid uploading attachments¹¹²

    • Instead of attaching a CV (curriculum vitae)¹¹³

    • Instead of attaching a journal article as a PDF file¹¹⁴

    • Instead of attaching a poster presentation as a PDF file¹¹⁵

    • Instead of attaching an old newsletter as a PDF file¹¹⁶

    • Instead of attaching a Word or PDF form¹¹⁷

    • Get help¹¹⁸

  • Upload an attachment¹¹⁹

  • Allowed file types¹²⁰

• Video¹²¹

  • Before uploading¹²²

    • Is it educational?¹²³

    • Don’t use a video unless it is required¹²⁴

    • Required: make it accessible¹²⁵

    • Ideally upload your video to YouTube or Vimeo first¹²⁶

  • Upload a video¹²⁷

    • Preferred method: Use a YouTube or Vimeo video¹²⁸

    • Last resort method: Use a file on your device¹²⁹

  • Allowed file types¹³⁰

  • Examples¹³¹

• Audio¹³²

  • Before uploading¹³³

    • Don’t use audio unless it is required¹³⁴

    • Required: create a transcript¹³⁵

  • Upload audio¹³⁶

  • Allowed file types¹³⁷

  • Example¹³⁸

• Pages and Listings¹³⁹

  • Create a page or listing¹⁴⁰

    • People¹⁴¹

      • How to specify titles and admin roles¹⁴²

        • Basic guidelines¹⁴³

        • Staff working titles¹⁴⁴

        • Faculty working titles¹⁴⁵

          • Faculty members with administrative roles¹⁴⁶

            • Faculty members holding directorships¹⁴⁷

        • Complex cases¹⁴⁸

    • News¹⁴⁹

    • Events¹⁵⁰

    • Media Coverage¹⁵¹

    • Job Postings¹⁵²

    • Gallery⁹⁵

    • Slideshow¹⁰⁰

  • Change a page¹⁵³

  • Moderation¹⁵⁴

    • View an earlier version of a page¹⁵⁵

    • Compare two versions of a page¹⁵⁶

    • Revert a page to an earlier version¹⁵⁷

  • Remove a page¹⁵⁸

• Menus¹⁵⁹

  • Before you begin¹⁶⁰

    • A multipage site has two kinds of menus¹⁶¹

  • Create a menu item¹⁶²

  • Change a menu item¹⁶³

  • Remove a menu item temporarily¹⁶⁴

  • Restore a menu item that has been temporarily removed¹⁶⁵

  • Remove a menu item permanently¹⁶⁶

• Siteimprove Tool¹⁶⁷

  • Screenshots¹⁶⁸

  • Eligibility¹⁶⁹

  • Training¹⁷⁰

  • Logging in¹⁷¹

  • Need help?¹⁷²

• Maintenance¹⁷³