UCSF

Attachments (PDF, Word, Excel, PowerPoint, Zip, others)

This page describes for web editors in the School of Pharmacy how to upload attachments in a website built by the Office of Planning and Communications.

On this page

Avoid uploading attachments

Before uploading attachments, be aware that you are obligated by University policy and federal and state law to make information in your website accessible to persons with disabilities. Usually, attachments in the file types described here are hard or impossible to make accessible, often requiring many additional, time-consuming, and painstaking steps.

  • If a Word or PDF attachment has only text, tables, and images, or

  • If an Excel attachment has only spreadsheets and charts…

then it can be migrated to a web page that doesn’t require someone to use Microsoft Word or Excel or a PDF viewer to view it.

Instead of attaching a CV (curriculum vitae)

Update the faculty member’s profile page at UCSF Profiles, then link to that page. (Rationale: CVs uploaded as attachments are commonly uploaded then forgotten, meaning that this info becomes more out-of-date the more time that passes.)

Instead of attaching a journal article as a PDF file

Link to the live article on the web. This also enables you and UCSF to avoid potential liabilities regarding the republication or redistribution of copyrighted material.

Instead of attaching a poster presentation as a PDF file

Build a new web page that contains all the same information, then link to that page. Notably, even if you were able to make the PDF accessible to screen readers, poster presentations in PDF are difficult or impossible to read on mobile devices for persons without visual disabilities.

Instead of attaching an old newsletter as a PDF file

Build a new web page that contains all the same information, then link to that page.

Instead of attaching a Word or PDF form

Use an accessible web-based form. For example, Qualtrics has tools to check survey accessibility.

Get help

For help avoiding uploading attachments, contact us at Website and Communications Support.

Upload an attachment

You can upload attachments such as Word, Excel, PowerPoint, PDF, and other files.

  1. Confirm that your attachment is accessible to persons with disabilities.

    Archive, icon, and plain text files do not require an accessibility check.

    For other kinds of files, use an accessibility checking tool to determine if your attachment is accessible to persons with disabilities. The methods and tools for this can change from time to time, so search Google for instructions. For example:

    1. Check if a PDF file is accessible or Create and verify PDF accessibility (Acrobat Pro). (If you have Acrobat Reader instead of Acrobat Pro, contact UCSF IT to determine how to obtain Acrobat Pro.)

    2. Check if a Microsoft Word document is accessible or Microsoft Word: Creating Accessible Documents.

    3. Check if a Microsoft Excel document is accessible or Make your Excel documents accessible to people with disabilities.

    4. Check if a Microsoft PowerPoint document is accessible or PowerPoint Accessibility.

    5. Check if an OpenDocument document is accessible or OpenOffice.org Writer.

    Follow the instructions provided by the accessibility tool to resolve any issues that are encountered.

  2. Edit the page to which you want to add an attachment.

  3. Place your cursor on a new line where you want the attachment.

  4. paragraph format menu showing normal selected.

    Paragraph Format menu

    Use the Paragraph Format menu to set the paragraph format to Normal.

  5. button.

    Add Media button

    Select the Add Media button. A dialog appears asking you to upload a new file.

  6. Find and select the attachment on your device. The filename then appears in the upload field.

  7. Select the Next button. The attachment is uploaded, and an icon and the attachment filename appears with an Edit file / crop link and some local options.

  8. Select the Submit button, leaving the local options on default settings.

  9. The attachment should now appear in the location you specified.

  10. Contact us at Website and Communications Support if these steps did not give you your desired result.

Allowed file types

Filename extension

Description

doc, docx

Microsoft Word

xls, xlsx

Microsoft Excel

pps, ppsx, ppt, pptx

Microsoft PowerPoint

pdf Adobe Portable Document Format
odp, ods, odt OpenDocument
gz, tgz, zip archives
ico icon
txt plain text