Get Started Editing

This page describes for new web editors in the School of Pharmacy how to edit your first page in a website built by the Office of Communications.

On this page

• Request edit access

• What you need

• Log in with MyAccess

  • How to know if you’re logged in

• Edit, save as draft, publish

• Most changes are visible to the world within one hour

• Logging out not necessary unless on a public computer

• Use My Workbench to return to recently edited pages

Request edit access

If your access to edit has not already been set up, request it via Website and Communications Support.

What you need

1. An internet connection and a modern web browser. We recommend Google Chrome, Apple Safari, and Mozilla Firefox.

2. Your MyAccess credentials. If needed, confirm that your credentials are working by logging in to MyAccess. If you’re unable to log in successfully, get help from UCSF IT before proceeding.

Log in with MyAccess

1. Visit the site you want to log into.

2. Scroll to the bottom of the page.

3. Select Log in.

4. Enter your MyAccess credentials.

How to know if you’re logged in

If successful, the page reloads and a dark gray menu bar appears at the top of the page with new menu items.

If unsuccessful, clear your browser cache and try again, or try a different browser or device. Contact us at Website and Communications Support if needed.

Edit, save as draft, publish

1. Visit the page you want to edit. The dark gray menu bar at the top of the page confirms that you are logged in.

2. Near the page title, find and select the New Draft tab.

   1. If you don’t see a New Draft tab, look instead for an Edit Draft tab, which indicates that a draft already exists.

   2. If you don’t see New Draft or Edit Draft, your permissions might not be set correctly and you should notify us at Website and Communications Support of this problem.

3. The page reloads, and an editing interface appears.

4. In the editing interface, make a change you need to make, or make any small change just for test purposes, for example, add an extra period at the end of any sentence.

5. Scroll to the bottom of the page and select Save. The page reloads, the editing interface disappears, and the page appears with a pink dashed lines along the left and right edge of the page indicating a draft revision state. This draft state exists to enable you to confirm the page looks as you hope before publishing it.

6. While in the draft state, resize your browser window smaller to simulate a mobile device, then review the entire page. Note how the page looks differently. Confirm that the page still looks correct at smaller browser widths. If changes are needed, select the Edit Draft tab, then return to step 2.

7. Is the page you’re editing a syndicated news, event, or media coverage item? (Syndicated means it originates on one website and is published to a different website.)

   QBC and graduate programs site owners: remember that you now should create news on pharmacy.ucsf.edu rather than your site and that below you should choose Yes.

   1. If yes, notify us at Website and Communications Support that you’re ready to publish the page. We aim to respond to non-urgent requests within two business days. We review your edits, correct any errors, publish your item, and notify you that it has been published.

   2. If no, then near the page title, find and select the Apply button. The page reloads, and the changes you made have been published.

Most changes are visible to the world within one hour

Our sites are affected by multiple levels of web cache that make our sites load faster. Consequently, after publishing, your changes are not necessarily immediately visible to others. In most cases, you can expect your changes to be visible to others no later than one hour after publishing. If changes are not visible after one hour, clear your browser cache or try a different browser or device. Contact us at Website and Communications Support if needed. Details: What Becomes Available When?

Logging out not necessary unless on a public computer

When done making changes, you don’t need to explicitly log out unless you are using a public or shared computer.

Use My Workbench to return to recently edited pages

Select My Workbench from the dark gray menu bar at the top of the page.

Summary

These steps are all you need to update existing web pages with the simplest of changes. To learn how to do more, explore the rest of this site.

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